Getting Started with ChatGPT and AI Tools (A gentle, step-by-step guide)

Step 1: Pick your starter tool

• ChatGPT (web): Great all-rounder for writing, summarising, and ideas.

• Microsoft Copilot or Google Gemini: Similar helpers built into familiar ecosystems.

• Voice assistants: Use dictation if typing is tiring.

Callout: You can do 90% of beginner tasks with just ChatGPT in a web browser.

Step 2: Make an account and open a new chat

• Go to the tool's website, create an account with email/password.

• Click "New Chat." You'll see a blank box—this is where you talk to the AI.

Step 3: Write a clear, short prompt

Use this simple template:

1. Context: Who you are and what you're doing.

2. Task: What you want.

3. Constraints: Style, length, audience.

4. Example: Paste a sample if you have one.

Example prompt:

"I run a small tutoring service. Draft a friendly 120-word email to parents about next term's schedule. Keep it clear, positive, and avoid jargon."

Step 4: Ask for structure you can use

• "Give me bullet points."

• "Add headings."

• "Provide a checklist or a table."

• "Offer 2 alternatives."

Step 5: Iterate (this is normal)

• "Shorter, 80–100 words."

• "Make it warmer and simpler."

• "Add a 3-item action list at the end."

• "Translate to Spanish, informal tone."

Step 6: Copy, paste, and polish

Always proofread. Add your personal touch. If something sounds off, tell the AI: "That sounds too formal; make it conversational."

Starter Prompts (copy-paste ready)

Here are improved prompts that are still beginner-friendly but structured to get better results:

Seniors:

"Act as a friendly tech helper. In plain language, explain two easy and low-stress ways to back up my smartphone photos. Break it down into 6 clear steps total."

Gen X:

"Summarise the following article into 5 concise bullet points and end with one simple action I can take today to improve my life or work. (Paste article below.)"

Entrepreneur:

"You are a startup copywriter. Write a compelling product description for [your product] in friendly, plain English. Limit it to 120 words and highlight what makes it valuable or different."

Teacher:

"Create a Year 5 maths lesson outline on fractions. Include: (1) 3 clear learning objectives, (2) 2 fun, practical activities, (3) a 5-question quiz with answers. Make it curriculum-friendly and age-appropriate."

Troubleshooting Common Bumps

• Too long? "Cut to 150 words and add headings."

• Too clever? "Use plain language—no buzzwords."

• Not accurate? "Provide sources or mark uncertain claims."

• Stuck? Ask: "What 3 questions do you need from me to improve this?"

Optional: Other Beginner-Friendly Tools

• Note tools with AI: Quickly tidy meeting notes.

• Slide helpers: Draft simple slide decks from an outline.

• Transcription: Turn voice notes into text for editing.

Final Tip:

Even if your first attempt feels clunky, don't worry. Prompting is a skill—you get better with practice.